Corporate Governance

Responsible Management

The inpEV governance model follows rigorous standards of auditing and control, aligned with the best practices in the market. Likewise, accounting is based on fundamental accounting principles, according to the Brazilian Accounting Standards, with audit conducted by external, independent professionals, with the opinion of the Finance Committee of the institute. <4.1>

In 2012, inpEV kept its evaluation system made by the Board of Directors (implemented in 2010), developed according to participation and performance indicators, and implemented the new Board Panel model, which allows better monitoring of the main management indicators. The new model includes tools like generation of charts and reports, improved safety in the access to data, analysis of predicted x actual results and enables comparisons with prior months.<4.9>

Social Regulations

inpEV Social Regulations highlights the management of disposal process of empty containers of pesticides and similar products in Brazil, the provision of consulting services in this area, the development of solutions for the segment, the concession of compliance marks and certificates that ensure the adoption of environmental management practices, as well as the management of disposal processes from other sectors as the institute’s objectives, observing the principles of lawfulness, impersonality and equality.

In this sense, the management of disposal process of containers of pesticides represents the support and guidance to the industry, distribution channels and farmers, to help these constituent parts of the Campo Limpo System fulfill their responsibilities, as required by law, recycle and transport containers and promote environmental education.

Indicator	Jan	Feb	Mar	Apr	May	Jun	Jul	Aug	Sept	Oct	Nov	Dec	Accumulated
inpEV general performance	110	107	102	99	103	96	96	88	91	142	145	173	106
Administrative-financial performance	112	108	95	93	103	96	100	85	99	101	112	150	107
Cost/kilo without the project area	119	108	95	88	104	88	101	75	89	101	108	177	107
Total cost/kilo	119	108	95	89	105	89	100	72	91	101	112	177	107
inpEV total budget	105	109	95	99	101	103	100	94	109	100	116	124	106
inpEV total budget without the project area	105	109	95	98	100	102	101	97	108	100	112	124	106
Final disposal	113	101	97	104	111	88	100	81	80	97	97	172	098
Total containers disposed (Coex-kg)	110	110	98	113	118	82	102	77	78	98	111	94	099
Total containers disposed *	117	99	100	91	104	87	99	82	83	101	96	327	101
Total containers recycled	108	102	96	95	112	93	101	83	82	98	94	106	097
Total containers disposed (Pead Mono - kg)	112	95	92	109	109	96	98	84	78	93	85	95	095
Media exposure (number of clippings)	116			98			82			269			116
Weight transported by truck (equivalent to truck in kg)	98	102	99	101	103	104	102	102	103	102	103	102	102

exceeded
performed
performed, even near the limit
below estimated value

* In July 2012, “Total containers disposed” was revised, changing from 36,000 to 37,000 tons.

Board of Directors

The Board of Directors has: five members that represent the contributing associates (associated companies) elected at the assembly, each with the right to one vote, as well as one representative of each collaborating associate (associations) and the institute’s chairman. <4.1, 4.3 and 4.4>

The members have the following assignments: define guidelines for the accomplishment of the institute’s mission and social goals and legislation requirements; protect the assets; ensure the proper use of resources; promote synergy among the links of the agricultural production chain; authorize inpEV to represent and promote social goals; and approve agreements and partnerships established by the institute’s chairman.

The members of the Board of Directors (contributing associates) are elected for a two-year term – three of them are replaced in even years and two of them are replaced in odd years.

Board of Directors <4.1 and 4.3>

(contributing members)*
Basf S.A.	Vinícius Ferreira Carvalho Andrea Veríssimo
Bayer CropScience Ltda.	Peter Ahlgrimm Adriana Ricci
Dow Agrosciences Industrial S.A.	Welles C. Pascoal Everson Medeiros
Du Pont do Brasil S.A.	Marcelo Okamura José Donizeti Vilhena
Syngenta Proteção de Cultivos Ltda.	Leandro Conti Marcos Aurélio Agnes de Oliveira

* Composition in December 2012, when new members were elected for 2013.

Executive Management

The members of the Board of Directors elect the chairman of inpEV (not belonging to the associates), who will have different functions, including: fulfill requirements of legal regulations and decisions of the Ordinary General Assembly and the Board of Directors; keep the ethical and legal conduct of the institute; submit proposals of admission of new associates to the Board of Directors; establish agreements and partnerships; and interact with external agents. <4.1, 4.3, 4.4 and 4.10>

Finance Committee

It has three members, elected at the Ordinary General Assembly, among the contributing associates. This committee helps and supervises the managing bodies of inpEV and propose measures that favor the institute’s financial balance. The ordinary meetings are held biannually, or extraordinarily, when requested by any of its members, the chairman of the Executive Management or any other member of the Board of Directors. <4.1, 4.3, 4.4 and 4.10>

The members of the Finance Committee are elected for a two-year term, and they can be reelected once consecutively. The companies are not authorized to have more than one member in the Board of Directors or in the Finance Committee.

In 2012, the Finance Committee received new members, from Nufarm Indústria Química e Farmacêutica, Sipacam UPL do Brasil and Sumitomo Chemical do Brasil.

Code of Conduct

The actions of collaborating members of inpEV and the social position of the institute are guided by the Code of Conduct, published in 2010. As a relevant document, it strengthens the institutional culture, reinforcing the institute’s mission, values and internal principles. <4.8>

With guidance divided into four pillars (internal relations, external relations, socio-environmental responsibility and conduct in case of doubt), the Code of Conduct is handed to all employees and associates. Associated companies find in this document a reference to prevent conflicts between their interests and the interests of inpEV. <4.6>

Regarding partners, such as suppliers and service providers, the document rules their relation with the institute.

Risk Management

inpEV monitors, maps, prevents and controls risks associated with the Campo Limpo System processes, involving the transportation of post-consumer containers of pesticides, from container receiving to disposal. Likewise, the institute systematically manages environmental and workplace risks. <4.11>

In this sense, exams are performed with employees who work at receiving stations and centers, required by the Ministry of Labor and Employment, in Conama Resolution 334, which regulates the activities at container receiving units. In addition, techniques to ensure productivity, safety and quality when handling empty containers are addressed in POPi (inpEV Standard Operating Procedures) trainings.

Pioneer in safety <LA6 and LA8>

inpEV does not have enough employees at its headquarter that requires the creation of an Internal Commission of Accident Prevention (Cipa). However, in 2012, a number of safety-related measures were adopted.

The ProSeg Bem program, for the institute’s employees, was created to promote safety, health and well-being awareness at workplace. This initiative offers risk counseling, prevention and control programs, such as food quality and security, incentive to practicing exercises, home safety, cautious driving, ergonomics, safety at workplace (office) and while commuting (in transit).

The activities performed in 2012 included: emergency evacuation simulation of the headquarter building (with alarms set off and definition of a meeting place). The measure mobilized the entire building management, as well as representatives from other local companies, and it started the leading initiative of creating the fire brigade, comprised of five employees. The actions also included lectures, brochure distribution and mapping of risks in the headquarter offices and building.

At container receiving centers, the use of PPE (personal protection equipment) and collective safety equipment is always emphasized, especially during press operations, as it requires more attention of the operator. All equipment has safety systems and sensors, but inpEV intends to make it even more efficient.

In 2013, the New Press project will be developed, which will increase up to 4 times the compacting capacity of containers received at the units. These new machines, now in study phase, may start operating by 2015.

Initiative	(%)
Fire brigade	100%
ProSeg Bem	100%